What Is Server Management? Definition, Best Practices, and Best Software

The majority of information technology operations, such as data storage, hosting websites, emails, and apps, are performed by an organization's server architecture. There are still a significant number of companies that rely on their own in-house server management or on a hybrid environment that combines in-house server management and cloud services to host data on servers that require management, despite the fact that many companies have moved to cloud services that utilize servers that are housed in enormous data centers that are located in far-off locations. Keeping on top of a server's hardware, software, security, and backups is necessary for effective management, regardless of whether the server management is located on-premises or in the cloud.

In this article, I discuss how to manage servers in the most effective way by having an awareness of the technology used in servers today, as well as the issues around server security. I also touch on how important it is to have the appropriate server monitoring software to assist your efforts.

In this article, I discuss how to manage servers in the most effective way by having an awareness of the technology used in servers today, as well as the issues around server security. I also touch on how important it is to have the appropriate server monitoring software to assist your efforts.

  • What Does It Mean to Manage a Server?
  • What Exactly Is a Virtual Server, Anyway?
  • Server Management Basics
  • Monitoring of Internal Servers vs. Monitoring of External Servers
  • Tips for Selecting the Ideal Server Administration Program
  • Some Closing Remarks Regarding Server Management

You May Also Like To Read: How to make the most of your server management package

 What exactly does "Server Management" mean?

Management of servers refers to the act of monitoring and maintaining servers so that they function at their most efficient levels. Management of a server includes not only the administration of its software and hardware but also its protection and backups.

Management of a server includes not only the administration of its software and hardware but also its protection and backups. The following are the major objectives of a plan for successful server management:

  • Do your best to reduce, and ultimately get rid of, server slowdowns and unavailability
  • Build safe server infrastructures
  • Ensure that servers continue to fulfill an organization's requirements even as the business undergoes change  

What exactly is a "virtual server" though?

In modern server setups, virtualization is a prominent trend that has emerged. As opposed to a virtual server, which enables several servers to be housed on a single piece of hardware, a conventional, physical server is normally composed of a single server that operates on a single piece of hardware.

Virtual servers, also known as virtual machines, may contribute to an improvement in productivity by allowing more work to be accomplished with a reduced amount of physical hardware. The administration of virtual servers might be more challenging than managing physical servers, yet the concepts of server management are universal. Anyone who maintains servers has to have a broad understanding of a variety of information technology subjects, such as the differences between physical and virtual servers, in order to determine which environment would best fulfill the requirements of the firm.

The Foundations of Server Management

Managing the server's hardware, software, and backups, in addition to ensuring its safety and keeping regular copies of its data, are the foundations of server management. In order to guarantee effective server administration, the following is a list of key factors that should be tackled by any IT plan or software solution:

Hardware Management

The key to efficient administration of servers is ensuring that the hardware continues to function normally. Because of the potential impact that unreliable hardware may have on corporate productivity, it is essential to continually monitor at least five core components as a means of assisting in the maintenance of server hardware performance. These different pieces of hardware include:

  • Central Processing Unit (CPU)

Also known as the "brains" of a server, the CPU is responsible for carrying out all of the computations that are necessary to make programmes operate. To prevent excessive usage of CPUs, there should be regular monitoring. When a computer's central processing unit (CPU) stays at or near 100% utilization for an extended period of time, it is said to be overtaxed. This indicates that there is no spare capacity for users to carry out additional tasks, which increases the risk that everything that depends on the server will begin to move at a glacial pace.

In order to deal with an overcrowded CPU, it is likely that you will need to do a chip upgrade, add more CPUs, or eliminate unnecessary applications that are sucking up system resources. All of these options are potential solutions. A more challenging option would be to tune the performance of the many other components of the system so as to reduce the amount of work done by the central processing unit (CPU).

  • Random Access Memory

The speed of operation of this sort of temporary storage is superior to that of permanent hard drives. Because of this speed advantage, programmes that are operating from RAM will operate more effectively.

The greater the amount of random-access memory (RAM) that your server has, the higher its performance potential. You have to keep a close check on the amount of RAM that is being used and think about adding extra when it gets close to reaching its limit.

  • Hard Drive

Even after the computer is turned down, the programmes and data are still preserved in this location. When a hard disc is getting close to its maximum capacity, the performance may start to suffer.

You need to keep an eye on the amount of free space that is available on your hard drives, and if those drives get full, you must either add new drives or remove anything that isn't absolutely necessary (or decide to invest in a cloud storage solution for more storage capacity). I have written a lesson on how to assess the health of your hard drive, and inside that article, I also explain how to identify when a hard drive has been damaged.

  • Temperature of the Central Processing Unit 

Servers are capable of producing a significant amount of heat. The majority of hard-wired servers are equipped with thermometers that may assist you determine whether or not the temperature of the central processing unit is within a typical range. In the event that the temperature of the CPU reaches an unsafe level, the server must be powered down promptly and the issue must be investigated.

A physical server's cooling fans are yet another essential component of the machine. These fans take in fresh air from the environment and exhaust hot air that has been heated by the central processing unit. In the event that a fan stops working, the server has the potential to overheat, which may result in irreparable damage. Be careful to keep an eye on the rates at which the fans are spinning to prevent temperature spikes.

  • Operating Environment 

Along with paying respect to the temperature that is available on the inside of a server, you also should pay attention to the operational environment that is present in the site where the server is located. This is because the temperature on the inside of a server may affect its performance. For optimal server performance and dependability, the environment of the server room, including its temperature, humidity, and air movement, must be carefully controlled and maintained.

When purchasing server hardware, it is essential to give serious consideration to the server specs that will be required of the hardware. It is best practice to design the server with some spare capacity for both storage and processing, so that it may expand in line with the requirements of the company. Nevertheless, selecting components that are much above your present needs may result in additional hardware expenses in addition to increased energy use.

  • Administration of Software

Monitoring and regular maintenance are essential components for both the hardware and the software that is used on servers. Be sure that you have a solid grasp of the software dependencies that are present within your infrastructure. This will allow you to more quickly find and correct any performance issues that may crop up in the future.

A bad performance may pull down other portions of the system and perhaps generate vulnerabilities that cyberattackers can use to penetrate your network. These vulnerabilities can be exploited to get access to your network. When it comes to application administration, you should always make sure to follow the standard best practices. Updating software, firmware, and operating systems that are already in use on a regular basis is necessary to maintain optimal performance and prevent security breaches. Uninstalling old software that you no longer have any need for is another suggested best practice that you should do.

  • Security

Keeping a network safe is an essential part of managing servers, and it's also very vital. These security policies are subject to variation based on the requirements of the company as well as the sector in which it operates. The following are examples of common server security solutions:

  • Putting in place and maintaining antivirus software that is up to date
  • Installing firewalls to prevent illegal traffic from entering the network
  • Implementing a password policy or using access control software to mandate that users periodically update their passwords and only permit the usage of safe passwords
  • Encrypting critical data stored in the cloud as well as links to external networks
  • Putting in place the SIEM tools
  • Better understanding of possible attack patterns via the analysis and implementation of best practises for security logging5
  • Backups

Taking frequent backups is the last task you have to do in order to have successful server administration. Losing crucial data may be a nightmare for any organization. The market now has a number of powerful backup solutions, including server backup software that is able to handle both physical and virtual servers. This is a fortunate development.

In the event that there is a disruption in the power supply to the server, there should also be a backup power source in place. In addition, there are tools that enable you to swiftly carry out and automate backups and recoveries, in addition to readily monitoring the backup progress in order to prevent the loss of data.

Even if many of these solutions are excellent at assisting you in managing backups for a single device or network, this does not imply that all of them are capable of functioning effectively on a bigger scale. Some of them are just not built for it. If you need to keep backups for a large number of clients and workspaces that are spread out over a number of different networks, you will want a specialized solution to assist in securing the data of your clients while also minimizing the amount of time it takes you to do these tasks. This is because you will be managing backups for a large number of clients and workstations simultaneously. Finding a system that enables the simultaneous management of backups for a big number of clients and workstations is one way to achieve this goal.

As a result of this, if you operate as a Managed Service Provider (MSP), we highly recommend that you investigate N-able Backup. This solution makes it easy to defend hundreds of clients against the possibility of data loss due to human error, malicious software, or hacking, and it also makes it simple to keep backups for a large number of consumers.

How to Decide Which Management Tool Is the Best for Your Server

  • When searching for management solutions for servers, you should seek software that is able to monitor both the operating system and the IT architecture that is presently being used at the company (including the cloud). In addition, in order to assist guarantee that your server management software will be able to satisfy your requirements in the present as well as in the future, you should ask yourself the following two crucial questions:
  • Does the software for managing servers scan across programs, operating systems, and any XaaS applications that are now being utilized or that are planned to be used in the future?
  • Does the system include built-in analytical tools that make it possible to identify the underlying reasons for server problems?

There are software solutions for managing servers that can perform all of this in a single package, despite the fact that there is a great deal that has to be watched. The software that I have determined to be the most effective for managing servers is an example of such a solution.

Server and Application Monitor from SolarWinds (SAM)

SolarWinds SAM was developed to be able to offer the necessary server performance monitoring in order to make it simpler and faster to solve server problems and improve overall server performance. Through the monitoring of up and down statuses, capacity, and performance monitoring server hardware components like RAM, CPU, and disc I/O, SAM may assist in the prevention of outages and the maximization of server performance.

Email Shop gives its users and customers the ability to utilize its products without fear by constantly presenting the highest quality software available for server administration. The primary objective of the online store is to provide complete client satisfaction with the superior quality of the items offered.

You May Also Like To Read: UK Colocation Server Provider

Colocation FAQs

About Server Colocation UK

Our servers are located in our own data center which is located in Derby, United Kingdom.
The data center is fully owned and managed by Data center plus, giving us the flexibility to work with our customers requirements and provide unrivaled levels of support.

Our data center is located next to Mansfield Road, Derby, UK. We are very accessible.
Our address is: Suite 18, Parker House, Mansfield Road, Derby, DE21 4SZ

Tour of our data center facilities is reserved for customers who are looking for colocation services with Data center plus.
If you would like to visit the data center, we must receive at least 24 hours notice.
You will also require to bring a form of ID in the form of a passport or driving license. We cannot allow anyone into the data center failing these requirements.

If you would like to place an order please contact us directly.
You can contact our sales team directly on 0808 169 7866 or emailing info@servercolocation.uk.
If you are an existing customer, log in to the site and simply check out after selecting your new service and proceed to payment options. The details of your new service will be added to your account portal.
If you are placing an order that is an upgrade to your existing one, get in touch with your account manager or raise a support ticket at info@servercolocation.uk.


If you are experiencing issues with your server, we recommend that the first you do is to raise a support ticket with our support team.
This can be done by sending an email to info@servercolocation.uk.
Alternatively, if the matter is time sensitive, feel free to give us a call on 0808 169 7866 and select the option for Support.
We have a 30 minute SLA response time to any ticket raised.

Remote hands cover requests made within office hours.
Our Remote Hands service covers assistance with the following items:
– Server reboots
– CDROM connect/disconnect
– Cable checks and moving network cables.
– Checking/relaying diagnostics information back to the customer.
If you require services outside of the above (for example, installation of software), we can provide this as part of our Additional Services, which is chargeable. Please contact your account manager or our helpdesk for further information.

Support for hardware failure is 24/7/365 on our Managed Servers.
Most failed hardware components can be replaced within 1 hour (during office hours and subject to parts being in stock.
Office Hours: 08:30 – 18:00

Emergency support work