What is the file server resource manager? How do I manage it?

How to manage the file server resource manager? Let’s Learn

File server resource manager is also called FSRM, which is basically a role service in your Windows Server that allows people to easily classify their information stored on the file servers. You can choose this solution if you want to automatically classify your files and data and want to perform specific tasks according to these classifications. You can even set a particular quota on your folders, and then build certain quality reports that monitor storage use. Server Colocation helps you understand this solution easily by discussing its features and practical applications. Let’s explore further in detail:

What is the file server resource manager?

File server resource manager is basically a comprehensive suite of tools that allow users to do advanced file management tasks easily. These tasks include implementation of file screens, apply-per folder quotas, and running of storage reports, the configuration of file management tasks, and much more.

Features of the file server resource manager:

File server resource manager includes these important features:

  • Quota management:

FSRM helps you to limit some space which is simply allowed for your volume or a folder, and it can also be applied to new folders automatically which have been created on the volume. Users can even describe their quota templates which can be efficiently applied to all the new folders and volumes.


  • File classification infrastructure:

This solution offers great insights into your information and data through the automation of classification processes. It’s just because you can effectively manage your data for business use. Users can also classify certain files and then apply several important policies according to this classification. Some example policies may involve great dynamic access control for restricting access to files, file encryption, and file expiration. Files can be classified automatically by using file classification rules or manually by modifying the properties of a selected file or folder. 

  • File management tasks:

This feature simply helps you apply the right conditional policy or steps of action to data or files according to the classification. So the conditions of your file management task will always include its file location, the properties of classification, the date of the created file, the date of the last modified file, and the date the last time your file was used and accessed. All the smart actions that the file management task can handle will also include the ability to expire your files, encrypt the data, or run your custom command.

  • File screening management:

This feature enables you to take control of all the file types which have been stored by the user on the file server. Users can simply limit its extension which can be stored on the shared files. For instance, the user will be able to make a file screen that does not allow the data and files with a great MP3 extension that can be stored in some personal shared folders on the server.

  • Storage reports:

Storage reports can help identify some common trends related to disk usage and analyse how your data would be classified. A user can even monitor all the selected users so they can easily attempt to save some unauthorized versions of files.

How do I manage a file server? Some practical applications to consider

There are a lot of practical applications of file server resource manager, and amazingly these applications are comparatively different from file server resource manager 2016.

  • You can use file classification infrastructure with your dynamic Access Control condition, so you can build a smart policy which allows access to all the files and folders according to the files classified on your file server.
  • Users can easily make a file classification policy that tags your files consisting of around 10 social security numbers. These numbers will have personally identifiable details.
  • It would expire all the files which have not been modified in the past 12 years.
  • Build a 200-megabyte quota for the home directory of every user, and then send them a notification that they have used more than 180 megabytes.
  • You shouldn’t allow any huge music files to be saved in your shared folders.
  • Make a report which can be run and followed every Sunday night and that can further create the list of some recently used files from the last two days. It would help you determine the overall storage activity during your weekend and then plan & manage the server downtime according to your routine.

Benefits of a file server:

There are lots of amazing benefits associated with file servers, some of them are outlined below:

  • Remote access:

When you will have complete access to your File Server, it will be easy to access all your information remotely. Remote data access is quite crucial in multiple scenarios. One example is the extraction of user’s data from some remote branch. Even if your employee is not in the company, you can access his data through the file server.

  • The centralized location of files:

When you are relying on the File Server, you can simply access all the files and data from a single centralized location. On the other side, if you have your company’s data spread on multiple PCs. Then it would be impossible to manage the permissions for checking sensitive files or confidential data.

  • Data security and backup:

Many small scale companies have managed peer to peer networks. In this scenario, your files would be stored on local drives. However, if your hard disk fails or experiences any errors then it would be a great disaster to manage. This means you can lose everything stored on the local drive, even your confidential business information that may be worth a great amount of money.

The file server resource manager serves various benefits that can help both small and established businesses. The installation, management, functionalities, and file addition is a bit technical for the random user. That's the reason, if you need any help regarding FSRM or other problems, you can approach Server Colocation experts to get detailed guidance on all kinds of solutions including, hosting, domain management, colocation, and server space.

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